2 Replies Latest reply on Mar 3, 2010 2:04 PM by icanlkerr

    Having an email recipient complete Filemaker Forms

    icanlkerr

      Title

      Having an email recipient complete Filemaker Forms

      Post

      Hello, I wanted to know what is the simplest way (if a way even exists) to send a filemaker page to someone through email and have them fill out missing forms remotely.  After a cursory search, I see that there are several email pluggins for Filemaker, but I have little knowledge of the program, let alone with it's pluggins, and I don't know which ones (if any) could help me accomplish this.

       

      As a backup, is there a plugin that will let me send out a filemaker page to someone through email, have them fill it out, and send it back to me through email so that I can manually update fields? 

       

      The important part is that I can send someone a page with some empty forms, and some filled forms (ones that i have data in already) that they can fill out the empty forms and get that information back to me as easily as possible (preferably without having to have them save it and attach it to an emai).

       

       

      whoops, need to read posting guidelines.  other information:

       


      I am using Filemaker 7 Pro

       

      I am using Win XP, although the guy I am researching this for may be using Vista or Win 7.  A multi-os solution is preferable.

       

      The database is pretty simple - it's a page with a few dozen entries, all of them are text-entry.

       

      Once again, my experience with filemaker is very poor.  I know how to use it about as well as I'd be able to use Excel. 

       

      I don't think the database is being shared at all at the moment, and the firewall for our building (and it's accompanying code against local servers) would probably prevent me from hosting it locally.  Is there some remote server i could use to host it?

       

        • 1. Re: Having an email recipient complete Filemaker Forms
          davidanders
            

           I am not the sharpest pencil in this box, but...

          (there are probably more obvious solutions)

          Some of these depend on the number of concurrent users (highest number of clients accessing at one time) 

           

          Easy and costly and probably not an option.

          Hosting the database with Filemaker or Filemaker Server and clients access with Filemaker.

          Paying to have the database hosted and clients access with Filemaker.

          Email would point to the database. 

           

          Less easy and less costly and probably not what you want 

          Hosting the database with IWP enabled and clients access with a web browser. 

          Paying to have the database hosted with IWP and clients access with a web browser. 

          Email would point to the database.

           

          Less easy and less costly and depending on knowledgeable users. 

          Database that would concantenate the filled form with the blank forms into one text file.

          Send email that would send the concantenated text field as the body of the email.

          The email sent would display the text. 

          The knowledgeable users would fill the blank areas with the proper information 

          The returned email would be imported into a recieving database.

          The text sent out with changes would be imported and parsed (separating known text with new text)

          The resulting fields in the recieving database would be imported into the database.

           

          Did this for a client and it worked, assuming you can get users to comply. 

           

           I would look at the information at www.fmwebschool.com

          • 2. Re: Having an email recipient complete Filemaker Forms
            icanlkerr

            Thanks - filemaker hosting would probably be the easiest way, but we're apparently not looking to be spending any money - also I lack the skills to implement something like that, and our clients are notoriously tech illiterate.

             

            We wound up going with a manual entry into the database system where our clients just fill out an electronic form and return it to us.