2 Replies Latest reply on Jan 21, 2009 12:04 PM by TSGal

    Hide Fields



      Hide Fields


      So I am new to FMP.  I have created a contact database and I am using instant web publishing to put it on the web.  I am curious if one is able to filter or hide certain fields from being displayed on the web.  For instance, I have a field where someone's phone number might be.  I want that in the DB when I am using it with admin privledges, but when someone logs in online using the guest account, I don't want them to see that field.  Is that possible?

        • 1. Re: Hide Fields

          Howdy paddymurphy,


          Yes you can.  It isn't a matter of hiding it...its a matter of removing it from the "public" layout.


          Make a second layout via the "Duplicate Layout" function.  On the copy, remove the fields you'd like "hidden".


          When you're in as admin, work on Layout#1.  When showing it to other folks, use Layout #2.


          Is this what you're after?

          • 2. Re: Hide Fields



            Thank you for your post.


            Yes, you can limit the fields via Instant Web Publishing, just as you would in normal FileMaker Pro.


            Pull down the File menu and select "Manage -> Accounts & Privileges".  You will see Admin and Guest privileges as defaults.  Click on "New..." and Create a TEST account.  Make the password TEST.  Under Privilege Set, select "New privilege set..."


            Now, you have more detailed information.  For each of the Data Access and Design, there are settings.  Under records, choose "Custom privileges..." and we get even greater detail.  This shows you all the tables.  Select the table, and set View to "yes".  Under Field Access, select "limited".  Here you can set fields to no access, modifiable, or no access.


            This should get you started.  Please contact me if you run into any difficulty or want additional clarification.



            FileMaker, Inc.