5 Replies Latest reply on May 13, 2011 9:17 AM by SharonSickler

    How to Print Full Notes Field?

    SharonSickler

      Title

      How to Print Full Notes Field?

      Post

      Is there a way to get the notes field on an invoice to automatically expand, printing a second page if necessary, rather than truncating the info?

      Notes.jpg

        • 1. Re: How to Print Full Notes Field?
          philmodjunk

          Sort of. You can't make it expand, but you can make it very large and then specify that it slide up/resize enclosing part to shrink it down to just the size needed to show all the text. Sometimes this requires using a separate layout just for printing. Sliding and visibility options are found near the bottom of the Inspector's Position tab.

          Key facts about sliding:

          1. It's only visible in preview mode and when you print/save as PDF...
          2. All layout objects below a slide/resize field need to also be set to slide up and resize.
          3. Objects in headers and footers will not slide.
          4. Portals will shrink/slide to fit the number of rows of records, but fields within the portal row will not shrink/slide.
          5. Consistent side borders are difficult to achieve with sliding fields.

          • 2. Re: How to Print Full Notes Field?
            SharonSickler

            Thanks Phil.  This works fairly well, except it doesn't just split onto another page if necessary; it places the text entirely on the second page if there's any overlap.  Any way to work around this?  I can probably make do with what you've given me; just wondering :)

            • 3. Re: How to Print Full Notes Field?
              philmodjunk

              In layout mode, double click the trailing grand summary part label to bring up part setup and click the check box for "allow part to break across page boundaries".

              • 4. Re: How to Print Full Notes Field?
                SharonSickler

                Amazing!  That's perfect.  Thanks so much!!

                • 5. Re: How to Print Full Notes Field?
                  SharonSickler

                  Addendum for anyone else who looks at this later: I ended up having to put the notes field into a leading grand summary part in order for the invoice to work properly.  Otherwise resizing the trailing grand summary part to be large enough to hold an enlarged notes field ended up forcing a second page to print every time.  But anyway, it works now.  Thanks again!