You could always use a pop up window to display the note. You would just set the portal row to use the "Go to related record" script step and have it use a new window. You can design a specific layout just for the note and use it in this script step.
Do you need to be able to edit the note or just read it?
If you just want to read it, you could set up a tool tip for the fields in your portal row and then hovering the mouse over a field in the portal will pop up the message.
If you want to edit the note and don't want the pop up, You can define a second relationship to a field in your layout's table that links it to a single note by a serial ID number in your Notes table. Then clicking a button in the portal row (or all the fields set up as this button), can run a script that uses set field to copy the clicked portal records ID number into this field. Now your edit field can just be the notes field itself added to your layout and selected from the new relationship's table occurrence.
That's an interesting method Phil! I'll have to file that away in my brain for future use.
Thank you for the response and suggestions. I've worked with FileMaker for the past nine years but always with flat files. Going relational is a new world for me.
I would like the note field to be editable with no pop ups. My current main layout is for Vendors. Then I have a Notes Portal showing the Subject and Date. The portal is sorted with the most recent date at the top. The field for the note itself is outside of the portal but referenced back to my Notes Table. I wanted to avoid putting the note field into the portal because then that would make for large portal rows- something I was looking to avoid.
Just so you know, I'm fairly weak at database design. I know in my mind what I want to accomplish but getting there is the challenge.
My Notes Table contains the following:
Date (entered upon creation)
Created By (get current user name)
In my mind I would have thought the Note's contents would have changed when I click on different portal row records. The answer seems very simple to me yet eludes me at the same time.
Thank you all for your input in advance.
Thank you for the file. It's extremely close to what I'm trying to accomplish at this stage.
I'll dig into the file so I can see what's taking place.
That was useful for me too.