7 Replies Latest reply on Oct 7, 2009 3:11 PM by ishulman

    Phantom Security

    ishulman

      Title

      Phantom Security & Access Changes

      Post

      Greetings,

      I use FM Pro Vers 9 on a single computer and have a moderate amount of technical experience with it (read: I've rectified most previous difficulties with only minor assistance from other forum members). I am also running Mac OSX (10.5.8). I am the only user of the computer in question and I required a password to access the computer.

       

      My issue relates to sudden, inexplicable changes to the security settings on my databases. I use 3 dbases in my health practice: (a) patient information - highly secure information and password protected, (b) referring specialists information - unprotected, (c) administrative information that helps me run the practice - highly secure information and password protected. Typically, launching either of the protected databases from a desktop alias requires that I enter a password.

       

      Over the last 2-3 days I've noticed that I can launch the patient info database from the desktop alias without it requesting a password. The other protected dbase continues to function as it always has and will not launch without a password.

       

      Does anyone have any ideas why this might be happening and what I can do to rectify it??

      I must be able to protect confidential patient information.

       

      Thanks,

      ishulman

        • 1. Re: Phantom Security & Access Changes
          philmodjunk
            

          Two things to check:

           

          Open file options and see if the file has been set to automatically open with an account name and password.

           

          Open Manage | Accounts & Privileges and check to see what account names and passwords have been specified.

          • 2. Re: Phantom Security & Access Changes
            ishulman
              

            Phil,

            The file options dialogue is set to login using an account name and password (Account listed as "Admin"). Also, the Perform Script option is checked with the script "Open Script" specified, though I'm not sure why that is.

             

            The Accounts and Privileges shows two accounts: Mine (my name) and Guest. Clicking on my account shows my name as the Account Name and the password that I originally set. The Account Status is set to 'Active.'

             

            The only things that have changed recently on my computer were the addition of recent Mac system updates and there is a Microsoft Office 2004 XML update waiting to install next time I restart. However, something else I've noticed is that the FMP Help file no longer loads or runs.....

             

            What do you think?

            Ian

            • 3. Re: Phantom Security & Access Changes
              philmodjunk
                

              Well it seems we've found the explanation for one part:

               

              "Over the last 2-3 days I've noticed that I can launch the patient info database from the desktop alias without it requesting a password. The other protected dbase continues to function as it always has and will not launch without a password."

               

              You've indicated "The file options dialogue is set to login using an account name and password "

              That might indicate why the file opens without asking for a password. Clear the "log in using" check box and then close and re-open your files. You should now see a request for a password when you open the file.

              • 4. Re: Phantom Security & Access Changes
                ishulman
                  

                No go on that Phil.

                Clearing the "log in using" checkbox does not affect the problem. Even resetting that checkbox with my account and password has no effect. Anyone double-clicking that desktop alias can open the file.

                 

                The only other wrinkle I can think of is that I use the Mac OSX Keychain. It's highly unlikely, but I may have inadvertently checked the box "Remember this password in my keychain." However, the only entry for FMP in my keychain is a secure note, which wouldn't automatically give up the info within just by opening the database alias.

                • 5. Re: Phantom Security & Access Changes
                  ishulman
                    

                  Does it matter if the 2 protected databases share the same account name and password?

                  (They always have and functioned independently.)

                  • 6. Re: Phantom Security & Access Changes
                    philmodjunk
                       The one factor there is that if a script or data reference opens the second file, filemaker will automatically open the second file with the same account name and password as the first file. Thus, you won't see a request for a password for the second file under those circumstances.
                    • 7. Re: Phantom Security & Access Changes
                      ishulman
                        

                      The two secured files are totally separate. The one in question (client information) draws from the open-access file containing information about referring doctors. However, neither has any relationship to the third (secure) file.

                       

                      The biggest mystery is that -- other than adding more records to each file -- I have made no changes to the structure of any of the files.