And we need to know how you have designed your database so far, both in terms of tables, relationships and the layout from which you posted this screen shot.
A portal indicates a relationship between two table occurrences--most likely two different tables.
What tables and relationships do you have that are part of this issue?
Can you capture a new screen shot of the above layout, but taken while in layout mode instead of browse mode?
Thanks for your quick answer .
Please see a screen shot in layout mode & also the relationships below
Please see the relationships
The layout shows that you don not have a portal on that layout. It appears that you have place five copies of the same field on your layout--which then all display the same data as would be expected.
Use the portal tool to place a portal on your layout then place fields from the portal's table within that portal.
This is great answer ....Thanks alot this is very much appreciated .
I just tried & it is perfect...Now is there a way that the lines of the portal does not show on the printed report?
Use the appearance tab of the inspector to remove the portal and/or field borders. If you want them for data entry and not for printing, create two layouts (you can use Duplicate Layout to copy your current one) and make this change to the copy so that you use one layout for data entry and the other for printing.
It worked again!!!!
You have been a great help...Thanks again