2 Replies Latest reply on Jan 17, 2012 3:50 PM by cmspe

    Save Copy As...



      Save Copy As...


      I'm sharing a file with my fellow teachers from my computer and I'm writing a script that uses the "Save a Copy as" step.  However, when they have the shared file open, the Save a Copy as option under the file menu is greyed out.  Is this why the script won't work on their computers?  Is there a way to change this?  The reason I have the script is to create a copy of the program, and then delete all records except that teachers classes so the file size isn't large on their iPod touch and they can't mess around with another teacher's classes. The file ends up being the mobile version of the program.

        • 1. Re: Save Copy As...

          Yes, Save a Copy As only works from a single user file or from the host session--not a client session.

          There are other ways to limit access and to limit the records downloaded to a mobile device.

          One method is to use Import Records to import a found set of records from the hosted machine to a file on the mobile unit. But if you have a good wireless link to the database for yoru users at all times, you need not go to this extreme. You can just use security settings to limit which records are accessible to a given user.

          If you want to experiment with security settings to see if this works for you, See "Editing record access privileges" in FileMaker Help and check out this particular sub section: "Entering a formula for limiting access on a record-by-record basis" for a detailed description of how to set this up.

          • 2. Re: Save Copy As...

            That's what I figured about the Save a Copy As step.

            Concerning the wireless link, I wish we had that.  That would make my job a lot easier and it's good to know about the "Editing record access privileges" for the future when we do have a wireless link at all times.

            I'm going to look at another way to get the records into the mobile file.  Thank you for the ideas.