10 Replies Latest reply on Aug 13, 2014 9:31 AM by philmodjunk

    Separating list values

    LeszekŁuczkanin

      Title

      Separating list values

      Post

      PROBLEM:

           I have a table like this example:

                                      List1     List2   List3

           Person1                a            1         x

           Person2                              2         y

           Person3                b

            

           LIst1,2,3 are fields with dropdown list of values

            

           I have a calculation field showing lists values:

           a 1 x

           I want to have them separated with ",". How can I do this?

        • 1. Re: Separating list values
          philmodjunk

               Substitute ( List ( list1 ; list2 ; list3 ) ; ¶ ; ", " )

          • 2. Re: Separating list values
            LeszekŁuczkanin

                 I don't know how to use tjis "substitute" function...

                 Maybe few more details.

                 I have 4 list of values. 

                 For example:

                 WORLD

                 1 Big Boss

                 2 Small Boss

                 3 Nobody

                  

                 COUNTRY

                 1 Driver

                 2 Doctor

                 3 Writer

                  

                 TOWN

                 1 Sportsman

                 2 SInger

                 3 Postman

                  

                 HOME

                 1 Father

                 2 Mother

                 3 Child

                  

                 I have a list of persons. Some of them have all fields filled, few persons has all fields empty.

                 I need to have a calculation field with all choosen values separated with ","

                 Mine is very simple:

                 If ( IsEmpty ( World ) ; "" ; Middle ( World ; 3 ; 30 ) & ", " )
                  &  If ( IsEmpty ( Country ) ; "" ; Middle ( Country ; 3 ; 30 ) & ", ")
                  &  If ( IsEmpty ( Town ) ; "" ; Middle ( Town ; 3 ; 30 ) & ", ")
                  &  If ( IsEmpty ( Home ) ; "" ; Middle ( Home ; 3 ; 30 ) )
                  
                 I use this [Middle] function to get rid off numbers. I need numbers, because in another place of my database I use this lists of values to sort records. Without them "Nobody" is before "Small boss", etc.
                  
                 My calculation field works quite good, but it adds "," if 4th field is empty. I tried to use conditional formating with "Right" function, but id doesn't work.
                  
                  
            • 3. Re: Separating list values
              philmodjunk

                   That's why I used the list function. It automatically drops out list elements when a specified field or expression is empty. Where I have put a field, you can also put an expression. Try it and see how it works for you.

                   But I don't understand why you need to use the Middle function in your example.

              • 4. Re: Separating list values
                LeszekŁuczkanin

                     Without "Middle" function I get calculation field:

                     1 Big Boss; 3 Child

                     I don't want this numbers, only:

                     Big Boss, Child

                      

                • 5. Re: Separating list values
                  philmodjunk

                       You can use RightWords ( Field, WordCount ( field ) - 1 )

                        to get the same result. This can allow for a bit more variation, such as a two digit number, and still work

                       And your expression or mine can be used inside the list function. If it returns null, that element of the list is omitted and you don't get the extra comma that you don't want.

                  • 6. Re: Separating list values
                    LeszekŁuczkanin

                         This

                    Substitute ( List ( list1 ; list2 ; list3 ) ; ¶ ; ", " )

                          

                    doesn't work :(

                    • 7. Re: Separating list values
                      philmodjunk

                           But this:

                           Substitute ( List ( Middle ( World ; 3 ; 30 ) ; Middle ( Country ; 3 ; 30 ) ; Middle ( Town ; 3 ; 30 ) ; Middle ( Home ; 3 ; 30 ) ) ; ¶ ; ", " )
                            
                      Should work, provided that each Middle function returns a null value when it should.
                      • 8. Re: Separating list values
                        LeszekŁuczkanin

                             Now it works just great!

                             Thanks a lot once again!

                              

                        • 9. Re: Separating list values
                          LeszekŁuczkanin

                               Is it going to work if I change dropdown menu field to multiple choice field? Now I see that in few cases I need two values from this same list...

                          • 10. Re: Separating list values
                            philmodjunk

                                 You'll need to modify your expressions inside the list since the Middle function will no longer work as specified. The presence of that number value to be excluded will make that a pain to do--might need a custom function.