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Some assistance with relationships and portals?

Question asked by CarolDeFeciani on Nov 16, 2012
Latest reply on Nov 16, 2012 by philmodjunk

Title

Some assistance with relationships and portals?

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     This may be very simple, so apologies if the answer is staring me in the face.

     I have 2 tables:  one consists of account names, numbers and account owners.

     The other table is a table of people.  Some of the People records are account owners of multiple accounts (dept. heads)to which they can charge purchases,  and other people are simply account users (members of the dept) assigned to purchase on only one account number.

     I am trying to relate the 2 tables and created a field in my People table called Supervisor and related on that field to the Account Owner field in the Accounts table.

     My People table consists of  a handfull of records that are One- to-Many relationships (the dept heads) who have access to multiple purchasing accounts, and a larger number of One-to-One relationships (the department  members) who are generally 99% of the time are allowed to purchase only on one particular account.  Also, those only allowed to purchase on one account have expiration dates whereas the dept heads have no exipiration dates.

     I am trying to develop a purchasing interface where when they type in their name ( or select from a drop down list that comes from the People table), their associated purchasing account or multiple accounts come up depending on their status as dept head or dept member. (Ultimately I would also like to be able for those with multiple accounts to split the cost of the purchase among multiple accounts by percentages.)

     I tried using a portal In People but it brings in ALL accounts associated with a particular dept. for every record regardless of designation as dept head or dept member. Would some kind portal filter with a calculation make this work? Or perhaps using a portal is the wrong approach.

     Can anyone point me in the right direction?

     Many thanks.

      

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