labels - HELP
The basic 5260 Avery number labels now slip when I go to print. Do not align. Very frustrating. Please help.
suffered thru this with older version and this newer one installed 12.0v6 was so great to do labels. NOW terrible.
Can you explain what you mean by "slip"?
I think that I know what you mean, but hate to waste your time and mine by guessing incorrectly.
It's long been the case that a change in printers and/or a change in versions (OS or FIleMaker) can cause a labels layout to have issues.
But if "slip" means what I think you mean, it's not all that difficult to correct.
Whether you are designing a custom label layout or using an Avery pre-set layout, managing label layouts is a straightforward task. The main question to ask is: where should the body of the layout and the label be on the page? There are four things that can affect this position: the top and bottom margins and the left and right margins as they relate to the body of the layout. When any of these are off, your labels may not align properly. Hence, your labels may be "creeping" up, down, skipping one or more labels. It's important to remember that in Layout mode, you are describing a single label, and FileMaker Pro calculates how many instances of that one label you've described can fit on the page or sheet of labels. Given this, some guidelines may be helpful when designing or adjusting your label layouts.
• The distance from the edges
Only the top left label on the sheet is referenced when you define a label layout. Adjust the size of the Header on your layout to adjust the distance from the top edge of the label sheet to the top of the first label on the sheet (this space is commonly referred to as the "gutter").
The distance from the left edge of the label sheet and the left edge of the label itself (what would be the left margin on the label sheet) is adjusted by the position of the fields themselves on the body of the label layout.
• When labels "creep"
When labels "creep" or gradually shift up (or down) when printed out, it usually means that the size of the body must be adjusted. Small movements may result in a lot of shifting or creeping, because the discrepancy in size can add across records. For example, when adjusting one inch labels (10 down on a sheet), a movement of 1/16 of an inch will result in the 10th label moving 5/8 of an inch.
Sometimes labels shift either left or right. This is due to the body of the layout being too wide or too narrow. The width of the label space can be adjusted by dragging the dashed line on the right side of the label area separating the label area from the gray area.
• General label troubleshooting tips
The following are a general application of the label "rules" outlined above.
• Go to Page Setup first
When creating a label layout (especially a custom layout), be sure that you have gone to the Page Setup dialog (from the File menu) and selected U.S. Letter, and "Larger Print Area" in the Options. (Note: There is no "Larger Print Area" option in Windows, nor is the option available for the StyleWriter and DeskWriter printers.)
• Know your label sheet
Before creating the label layout, be sure your sheet of labels contains a top margin and a left margin. Label sheets without margins are designed for copy machines, not printers, as most printers cannot print to the edge of a page.
• Use a ruler
Using a ruler, measure the top margin; left margin; width of the label from the left edge of the label to the left edge of the next label immediately to the right; and height of the label by measuring from the top edge of the top label to the top edge of the label below it. Use these measurements, not the ones indicated on the box, when you are adjusting the layout parts and/or the position of the fields. You can use the Size palette (available from the Layout menu in Layout mode) to specify exact dimensions.
• Don't select "Reduce the size of the enclosing part"
In preset Avery label layouts the Slide Objects option is automatically selected for the fields. Sometimes, alignment problems are caused when the "Reduce the size of enclosing part" option is selected, resulting in a variable label height. Be sure it is not selected. When checking to see if fields are set to slide, be sure the fields in question are selected before selecting the Slide Objects option under the Arrange menu in Layout mode.
• Use the Alignment and magnification tools
For fields that are sliding left, you'll want to make sure their top edges are aligned. Use the Alignment tool (available from the Arrange menu in Layout mode). Use the magnification tools to zoom, for moving fields precisely. You can also use your arrow keys on your keyboard to move selected fields one pixel at a time.
• Print test label sheet on paper first
Print on paper first, and compare this to your label sheet by holding the printed paper up to the light with the label paper in back of it to check alignment.
• Adjust Header to control vertical alignment
Increase the Header height if the fields are too high. Reduce the Header height if the fields are printing too low.
• Adjust label width to control horizontal alignment
If the label is out of alignment horizontally, you can adjust the column (dashed) line left or right. If the fields are too far to the left, increase the width of the label slightly by moving the column line to the right. If the fields are too far to the right, slightly decrease the width by moving the column line to the left.
• Adjusting the body line for labels that creep
If the fields printing are too high, increase the label height by moving the body line down a little. If the fields are too low into the bottom margin, reduce the label height by moving the body line up a little.
I have tried all these ideas. Cannot solve my "slippage". They just don't align horizontally!!!
But what do you mean, exactly by "slippage"? This is not answered by your posts.
Obviously, your printed data does not perfectly align with the avery label stock. But how they misalign is critical to telling you what must be done to correct the issue.
I would guess that each row of labels prints either a little higher or a little lower than the previous row of labels and thus "creeps" more and more out of alignment with each row of data printed on the page.
Is this what you see? If so, do they print a little higher each time or a little lower?
The more common issue is to find that the bottom row of labels are left blank with the data that should be printed on them appear on the first row of the next page. That doesn't sound like "slipping" so am guessing that this is not the case here.
How you created this layout may also be informative. Did you use the New Layout wizard and specify the Avery number to create this layout or use other methods?
A screen shot of your layout, captured while it is in layout mode would also be helpful.
I called FM - willing to pay $45....so frustrated. Seems my new OS10 Mac upgrade needed upgrade to FM downloaded...phew--fixed!
thanks. Phil....you are great at trying to help me. Rarely need it...but when I do!!!
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