AnsweredAssumed Answered

Copy paste large set of records to global field

Question asked by RamziAbbyad on Jan 7, 2014
Latest reply on Jan 7, 2014 by philmodjunk


Copy paste large set of records to global field


FileMaker Pro



Operating system version

Windows 7 Pro 64 bit

Description of the issue

Hi there,

I've been having some difficulty solving an issue corresponding to cleaning some records in my database.  I'm running filemaker pro 11 on a computer with 4 gigabytes of RAM, intel i5 quadcore CPU with 3.2 GHz processor.  I also increased filemaker's cache size to 256 MB. 

The problem is as follows:  I have a table with 11 fields and 32 million records.  One field in my table has a number of erroneous records with the value "null" entered into a number type field called IRS Number.

I want to write a script that replaces these null values by scanning the rest of the table for records that match a separate field, which is a text field called "Manager Name" and matches them to a found set containing the "null" IRS Number records.

I have three tables:

"db"- containing the full set of records with a Primary Key called RecordID.

"NullIRS" - with three fields: "Manager Name", "IRS Number", "RecordID"

"NotNullIRS" - having the same fields as "NullIRS"

To accomplish this, I want to set up two relationships.  These relationships involve finding the null and not null IRS NUmber values, then copy pasting the RecordIDs into a global field called "RecordID" which will serve as a foreign key to establish relationships between the two tables and the original table.  So far I have set this field to type "Number," but I am now trying the same steps but with the global field set to type "text."  I will keep you posted on the results.

The found set for NullIRS values is about 2 million records, from which follows that the NotNullIRS found set contains the remaining 30 million records.

I have no problem copy pasting the NullIRS foreign key, but the NotNullIRS foreign key values simply won't paste.  I think what is happening is the clipboard can't accommodate such a large value to paste into the corresponding global field.

PLEASE HELP, I've been working on this forever.  I keep telling the people at my work that Filemaker simply can't handle such a large table, but they won't listen.

Steps to reproduce the problem

On a dedicated layout in the "db" table that contains the RecordID Primary Key, find all non-null IRS Number values.

Go to Layout[RecordID]
Copy All Records
Go to Layout[NotNullIRS]
Create New Record
Paste[into field RecordID]
Commit Records

Expected result

That the carriage return - separated list of RecordID values that correspond to the Not Null IRS Number found set, will be pasted into a global field "RecordID" in a separate table "NotNullIRS."

Actual result

Copy finished, i see no sign that the values have been pasted into that field.  Not this works fine for the list that is 2 million records long.

Exact text of any error message(s) that appear

No error messages received.

Configuration information

Filemaker cache size: 256 MB


Copy and pasting one record at a time but this takes FOREVER- hours and hours.  I don't think this will be a feasible option.