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FMS14 Upgrade, Filemaker Hits Us w/$7,200 Bill to Maintain Existing Concurrent Users

Question asked by Mac89 on Jun 24, 2015
Latest reply on Jun 25, 2015 by Mac89


FMS14 Upgrade, Filemaker Hits Us w/$7,200 Bill to Maintain Existing Concurrent Users

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This is a cautionary note for those on annual maintenance contracts for Filemaker Server who are looking to upgrade to Filemaker 14. My company got upgraded and immediately had our concurrent users drop from 25 to 1. Filemaker said to get them back, our company has to pay $7,200 despite being on a current annual contract that already had 25 concurrent users.

I have been using Filemaker for more than 20 years going all the way back to the Claris days and long ago purchased Filemaker Server Advanced with Unlimited Connections for Go and Instant Web Publishing (although you were always limited by technical ceilings for IWP/FMGo). By paying the annual maintenance fee every year, you are supposed to get the all new versions released. Every year Filemaker sends a quote and my company purchases it either directly through Filemaker or through a reseller.

In Dec. 2013, FIlemaker rolled out Filemaker Server 13 and officially did away with the Server Advanced version. Those that had FMSA licenses were given 25 concurrent users for WebDirect and FMGo and you could purchase more if you wanted. This is what happened to us. Twenty-five users seemed fair so I stuck with FMS13 and continued to renew our maintenance agreement every year, including in 2014 and 2015. All seemed good.

That all changed when I upgraded us to FMS14. Our concurrent users immediately dropped from 25 to 1 and consequently crippling our live customer database. I immediately contacted our Filemaker sales rep to get the error corrected. I thought this has to be a simple entry error that could be rapidly fixed since our company was current on our maintenance contracts and we had been using the 25 users since Dec. 2013.

I could not have been more wrong. Our Filemaker sales rep informed me that when our maintenance renewal was paid in 2013 our reseller or the middle-man processor between the reseller and Filemaker did not enter it right and the 25 concurrent users were dropped. The rep said even though this happened in 2013, it didn't get triggered until the FMS14 update was installed. The rep said there was nothing she could do and that her suggestion for dealing with the fact that our database was down was to pursue the reseller to get them to pay $7,200 to Filemaker to get our licenses back. Please keep in mind the annual maintenance renewal price for FMSA was only a little over $500 but now Filemaker wanted them to pay $7,200. The other option was for my company to pay the $7,200 for the 25 concurrent users we already had bought and were sustaining under the maintenance contract.

Things did not add up on so many levels that I will not go into them all here. I pulled all of the quotes I received directly from Filemaker for the past six years and no where does it ever mention anything about the concurrent users. At no point did Filemaker ever contact us to say the pricing had changed or that we were losing them or that any other action had to be taken. The reseller my company went through pulled all its records and maintains that the renewal was processed properly.

Paying a price around 14x the annual renewal just for concurrent licenses that were already part of the package was outrageous and neither my company or the reseller was about to give more money to Filemaker. I escalated the issue through other contacts at Filemaker and then began to hear a different story.

I am now being told that all Filemaker users that had FMSA and wanted to maintain their 25 concurrent users had shelled out $7,200 and this was how it is being done now. I then asked if this is what everyone had to do, why in the world Filemaker sales staff did not adjust my company's quote or notify us that any change was occurring. It also was in direct conflict with what our account manager had said. She claimed that if the renewal had been done right we would still have 25 concurrent users for FMS14. The other rep is saying that's not the case and that anyone still wanting 25 concurrent users has to pay the $7,200. Actually, anyone wanting more than 1 concurrent user for WebDirect or FMGo needs to pay $1,440 just to get five slots, the smallest pack available. Not an insignificant number for anyone planning a WebDirect solution. You can see what your pricing is by putting your license number in and selecting the number of users at

While Filemaker now has at least expressed an interest in trying to work something out, I'm hearing inconsistent messages and all the new players are saying there will need to be some kind of charge to maintain our concurrent users despite our maintenance contract being current.

If Filemaker wants to change its licensing model, that is fine. However, it cannot continue to send renewal quotes and charge customers under one arrangement and then tell them out of the blue when they install FMS14 that you now have to pay a fee equal to 35x the cost of a single FMS line item in a 2015 maintenance contract when the 25 had been originally included.

If the sales rep is right and we are fine but for the alleged screw-up by Filemaker's reseller channel then Filemaker stills needs to make it right. Customers cannot be expected to manage a purchase through Filemaker's and its resellers systems and it does nothing to build customer good will when FIlemaker just responds with sorry we just process the orders you need to try and hunt down a company from two years ago to get them to give us more money.

I am deeply disappointed and saddened with what I experienced with Filemaker today. It has hurt our ability to service our customers and demonstrated a lack of concern and understanding by Filemaker of its customers, not to mention a clear inability to communicate or even understand its own regularly shifting pricing model and how that relates to long-time customers.

Filemaker has said they will be in touch tomorrow with some proposals and I have my fingers crossed. I will update here when I head back. I love the product but being ambushed like this...

My question to the forum for old FMSA users under maintenance contracts, do you still have your 25 concurrent users after moving to FMS14? Did Filemaker make you pay $7,200 to get them back?

Appreciate hearing what other users' experiences have been.