Sounds like a fairly easy report.
Also you should update to filemaker 14, 11 is fast becoming unsupported.
Are they doing data entry directly on the report? It sounds like you need a data entry layout that can save notes from a temporary text field to a related notes table. Then just make a found set of the records you want to enter notes for.
They would be doing data entry into a report. For example:
OUTLET > First Name > Last Name > Date > Notes/Comments
which would repeat through a number of pre-determined sections, and the exact number of entries on each weekly report would vary.
Each line item would be from a unique entry which exists in the database already.
I can't seem to figure out how to make a layout from the database which isn't just a repetition of every individual entry in the database.
Ideally, whenever a staff member enters the Outlet, then the Names appear on a list.
I'm flexible on how this can work, but can't seem to hammer down the foundations.