Can you replicate the documents as layouts and output them from FileMaker? If this is possible, then generate the documents from FileMaker, as needed and store them in containers for historical reference.
If you can not use FileMaker to generate the documents from FileMaker, then you would need to parse data out from FileMaker into other formats.
Thanks for your response Peter.
I've thought about producing the documents as FM layouts but maybe I should think a bit harder about this option. Perhaps I should try it out on a couple of test documents to help me decide. I think it's the volume (700 docs) that has frightened me off.
I'll also have a go at "parsing data out" as you suggest.
Someone asked me if I could put each document inside an editable document but I don't know how this would work with multiple pages. I need to give this a try too.
I have a client who puts pdf's in a container, then pdf's the whole page.
For some reason, it works fine on Mac, but not windows. Not sure if version 15 is any different... it could be.
It was similar issue with web-viewer content, printing would not turn out well, when printing from FileMaker.
I have spat out data out to from FileMaker to facebook, word documents, html format, Quark Express and so on. the big question is, what are the documents you need to create...? Find the best tool for the job and make it work with FileMaker, but keep in mind that FileMaker has extremely flexible layout design.
700 documents, but are they all unique in design? Or is that the total number of documents of a few different types?
My point is... I've seen some layouts in FileMaker that have some pretty clever ways of being one layout with multiple elements, but suit multiple different types of documents. Sub-summary parts that show/hide depending on how it's sorted, show/hide objects and so on... you may find that the 700 different document types are in fact, a lot less layouts than the imagine. But heck, even if you took one standard layout and duplicated it multiple times and then modified them, it still might be easier than other methods... worth thinking about.
Are all these documents single-page documents ?
No. Some are as much as 30 pages.
The documents are policies and procedures including, in some cases, forms to be filled in. They are up to 30 pages in length and have similar but not the same format as they cover very different topics.
I like the idea of putting a fixed document inside another editable document or even merging 2 documents (this being a standard manual feature of WORD, XL and Acrobat). The latter could use the original fixed document as the first with the second being a document with blank content but with an editable header and footer.
I will look at reproducing the documents in Filemaker layout(s).
Thanks for your ideas.