I only have the one layout so every time i create a new meeting or have a meeting with a different project the preview will also change.
Maybe I'm not understanding right, but that's sort of the idea behind a form / layout: the same appearance for different data.
I have a layout that is in report form (maybe this needs to change) with a title header for the project number and name and the meeting of the minutes number. I have it the way i want it so then i go to preview mode and can save it to out shared network drive in the appropriate project folder.
Well, what is "it"?
If you want to keep minutes of project meetings, create a Meetings table that you relate to the Projects table. Whenever there is a meeting, create a new record. This gives you a log of all meetings pertaining to a project, or - if you go to the Meetings table - of all meetings for all projects; a real log that you can search, sort etc.
If this all doesn't make sense, maybe try to explain in non-database terms what you're trying to achieve.
I have a meetings log for meeting 1, 2, 3 etc. Then i have a layout that looks like a letter (Minutes of the Meeting)
From the meetings log i find the project number and it displays all the meetings then i press a button and the script goes thru all the minutes associated with all the meetings in the found set and picks out only the incomplete (status) and the New (business) sorts, into sub summary by "Business" and "item" number and enters preview mode. So it spans all the meetings
I want to recall that particular Meeting of the Minutes document from within filemaker pro.
Well, in that case you could store the PDF within FileMaker; maybe create a new table related to project, and store it in a container field, aling with metadata like date of storing etc.
That's what you mean?
Yes i thought that might work. thank you. I now have direction......