"I can't find a blank layout."
Select Manage | Layouts from the File menu and you'll get a list of all layouts in the file. If there is no blank layout there, you can enter layout mode and create one by choosing New Lsyout from the layouts menu.
"And will the merge function work in a text field or do i just use the blank layout?"
There is no "function" called "merge", but while in layout mode you can use the text tool to add text to the layout and use the Insert Menu to insert a merge field into that layout text object. Change to browse mode and any data in that field will be merged with the layout text.
This works and can get you started, but there are more sophisticated methods that you can use that make it easier to modify the basic form letter text once you have a better knowledge of scripts and calculations.
My 2¢. Create your form letter in MSWord as a merge document and feed it data from Filemaker via export data as merge. Then you have the best tool for each part of the job.
Word definitely brings more options to the table here, ( Better pagination, wrapping text around pictures, etc.) but:
a) It's a more complicated process. mcintyre2 is asking how to create a blank layout so it would seem they have a very limited skill set at this point.
b) For simple form letters, FileMaker can do the job without the complications of setting up a mail merge to Word.Though as I've also mentioned, I no longer use layout text with merge fields to produce a form letter as there are better options in FileMaker.
"Select Manage | Layouts from the File menu and you'll get a list of all layouts in the file. If there is no blank layout there, you can enter layout mode and create one by choosing New Layout from the layouts menu."
And that give you this new layout wizard, which presents thumbnails of styled and populated layout templates.
It is not at all obvious that each of these options does in fact create a blank layout.
I appreciate all your help but how do you get rid of the Theme because it keeps showing up in the background
You have to have a theme, but in the layouts menu, there is an option "change theme" that you can use to try out different themes. The "minimalist" themes are good for printing as they have a plain white background.
You can also click a layout part label while in layout mode and use the Inspector to change the color of that layout part.
Thank you for all your help. The problem is solved.