8 Replies Latest reply on May 24, 2017 5:58 PM by StephenWonfor

    Student Tracking App; for College Students



      I would like to create an app that tracks students and I'm not sure how to get started.  I would need to track the following information:


      Name; first, middle, last

      Permanent Address

      Temporary Address

      Cell Phone Number



      Current Semester

      Junior Qualifying Exam; pass/fail

      Large Ensemble; Wind Ensemble, BSSO, Marching Band, Symphony Band, Symphony Orchestra

      Percussion Ensemble; PE1, PE2, PE3;

      Percussion Ensemble; Attendance-number 0-10, Preparation-number 1-5, Punctuality-number 1-5, Participation-number 1-5

      Recital Hour Performances; date, piece

      Recital Performances

      Lesson Date

      Lessons; Attendance; represented by a number from 0-10, Preparation; represented by a number of 1-5, Punctuality; represented by a number of 1-5


      I think that maybe I could start with a personnel records app and tweek, but just don't know how to.

        • 1. Re: Student Tracking App; for College Students

          rgordon Is the local expert on educational apps at our usergroup, maybe he has something that could fit your needs.


          If I was getting started, I would choose the "contacts" starter solution which would serve well as the base for the contact information for students. Then, I would add some relational tables to that.


          If you've never picked up FileMaker before. It's fairly easy to step into. However, if you've never had any programming or design (EG Quark, Indesign) experience, then it can be a daunting task.


          If you're not in a hurry, following a zero-60 course like:

          Learning FileMaker 16 (Lynda.com)
          FileMaker Training Videos for Learning and Solving Problems (learningfilemaker.com)


          May be a good starting point. There are hundreds of quality videos online, and more whitepapers on learning filemaker development than can be linked to here.


          There's also the official filemaker training series:

          FileMaker Training Series: Basics

          that covers basic concepts in FileMaker.


          The community effort here is geared towards finding answers to more specific questions. Or if you'd rather have people quote and develop an app for you, try the filemaker consultant search: FileMaker Consultants, Data Consultants, Database Consultants .


          If you're going to develop, I'd also try to locate a filemaker usergroup close to you. Most are listed here:FMPug.com

          • 2. Re: Student Tracking App; for College Students


            One student to many lessons and many recitals.   So three tables.  The "Contacts" starter solution is a good jump off point.

            • 3. Re: Student Tracking App; for College Students

              Thanks for your answer.  I have tried it the way you suggested.  Right now I have 7 tables that are related by "Contact ID Matching Field" like in your diagram above.  The main table is named contacts; with the following tables; Recitals, Studio Class, Lessons, Large Ensemble, Percussion Ensemble, and Recital Hour.  The trouble I'm having is that when I create a new record for one of them lets say "Percussion Ensemble", the record is created with an new ID number and I'm not sure how to relate it to the Name of the student.  Is there a way to tie each student to a specific ID number? so that when I add many records for percussion ensemble ie. many dates with grades for each student, that each student record will have many related tables?


              Thanks in advance!

              • 4. Re: Student Tracking App; for College Students



                You use the Contact ID as the match field when you create new records in the other tables.  That will tie any records in those table to a contact.  As long as you have matches there you can report from the other tables - you get the student name by looking back from the table to the main Contacts Table.  In my solutions I use fields names like this as keys - id_contact, id_lesson, id_recital etc.  But I’d fully capitalize ID_CONTACT when that is the primary key for any table.  So Recitals would have ID_RECITAL and id_contact in it.  Contacts would have ID_CONTACT.


                When you create the new records you could:


                1.  Use a portal on the Contacts layout to the Recitals table and have the relationship set to “Allow creation of related Records…”.

                2.  Write a script that:  puts the id_contact into a variable, creates a new window, go to layout based on Recitals, create a new record, set field id_contact there with the value in the variable, close the window.  Your portal will have a new row in it.



                • 5. Re: Student Tracking App; for College Students


                  Thanks again!  I think that I've done everything now.  How do I trigger the script?

                  • 6. Re: Student Tracking App; for College Students

                    A button above each portal perhaps.  Same effect as allowing the join to create new records but without the mystery of the portal row that doesn't exist until you type into it.  Tidier for the user.






                    "If you properly shuffle a deck of cards, chances are that exact order has never been seen before - ever." ~the Internet

                    • 7. Re: Student Tracking App; for College Students

                      I would be very interested to see the probability calculation to determine the truth of your quote.  ;-)

                      • 8. Re: Student Tracking App; for College Students



                        If I recall it was something about 52 Factorial.  80,658,175,170,943,878,571,660,636,856,403,766,975,289,505,440,883,277,824,000,000,000,000.  Seemed reasonable.