2 Replies Latest reply on Dec 11, 2012 8:28 AM by arminius

    Print only letters with marked by a checkbox

    arminius

      Hello,

       

      I have a letter, that i must monthly updated by different contained.

       

      I have created a layout with default informations (letterhead f.e.), then i have the persons where i send the letter anf finaly the persons how is responding for for the contain.

       

      On the responding layout i have 20 checkboxes definied f.e. postcodes. When i now choose the checkboxes (one ore more) i will have diferent contain on the letter (letterhead and text). Now i want only print this sides that was containing the new information.

       

      When i currently switch to the print-layout i see all entries (some with the new contain and some without).

       

      Can someone help me how to solve this?

       

      Many thanks

       

      Arminius

        • 1. Re: Print only letters with marked by a checkbox
          LyndsayHowarth

          You have to be able to define 'new information'. You can get FileMaker to 'mark' the records which have new info by something which monitors the entries. You can search for modification dates > dd/mm/yy or you could have a checkbox which enters 1 when a record is changed  and which is emptied when it has been printed. Before printing you would just find all those >0. There are many other ways to do this...

           

          I do not understand exactly what you are saying about the postcodes... but also I do not understand why you would have postcodes in a checkbox.

           

          - Lyndsay

          • 2. Re: Print only letters with marked by a checkbox
            arminius

            Hello Lyndsay,

             

            we have 300 areas that we support with persons. Now we must contact all customers where we have a support-persons (based on postcodes).

             

            In my customer list i have also customers where we have currently no supportperson.

             

            The supportperson handles more then one postcode. Currenlty i define this using ceckboxes. (support1 handles Checkbox 100 and 200)

             

            In this case all customers in postcode 100 and 200 must receive a letter with the contact details of this person.

             

            Currently when i switch to my print layout, i also see the customers that have no supportpersons.

             

            I only want see in my print-template the complete letter (not including the customers without a supportperson)

             

            Hope this is now better to understand.

             

            Kind regards

            Armin