Is this a question about security privileges? If so, then there is no default built-in restriction on the number of logged in users using the same account. You could develop one, however.
That said, it's poor security practice for multiple users to share an account. For what reason would you need to do this?
It's so someone doesn't have to spend all day inputting info when they could be doing something else. They just hire someone to input information for them,
So, under one account, 5 people could each download this program onto their computers and share info?
Could I input info onto an ipad and bring it up on a Windows laptop?
You could just as easily create accounts for each of those 5 people. If, for some reason, you needed to, say, fire one of those 5 people for malfeasance or some other reason, you just deactivate or delete his account, leaving the others untouched. Using this scheme, you’d have to change the (single) account password and share it with everyone all over again.
Again, poor practice.
How much does one account cost? I'm trying to save money here. I'm not concerned with safety practice.
How much does one account cost? I don't want to pay for 5 accounts, when everyone can just share 1 account.
Exactly what kind of account are you talking about? A FileMaker developer community (TechNet) account?
Its to pull up medical records and there is a lot of information to transfer between the other database software. The manager needs to hire a 3rd party to input the new info into Filemaker. That's the software package needed.
Again, what do you mean when you say "account" - it sounds like you are asking about the cost of the software. In that case, you can find those answers here:
In that case, each person has to have their own license of the software, if you intend for them to use FileMaker Pro. If you are hosting the database with FileMaker Server, there are a number of ways to share the data and allow data entry without needing each user to buy the software. You can buy 5 packs of concurrent licenses to connect with FileMaker Go on the iPad and/or WebDirect through a browser. Or if you are fluent in PHP or XML, you can build a web page that connects to FM Server with Custom Web Publishing.
If you are talking about security accounts on the database, then the developer (you?) can make the rules.
Since you are talking about medical records, you really need to know what you are doing with security and HIPAA rules. I would consult with an experienced FileMaker developer right now, before you get in too deep.
What flybynight says is absolutely correct. FileMaker is not a web service / cloud software package. It's a database development tool, so you don't have a "FileMaker account" in order to use it. You have a license, and each user must have a license of the software. Of course, there are volume license options available if your organization has at least 5 people.
But even once you have the software, you still need to build the database into which you enter the data. This is where you get into the "account" issue - a user will have an account in a particular database (not FileMaker itself). That's one way you have security for the data you're storing. And with medical data, security is extremely important because of legal implications (such as the aforementioned HIPPA).
Hiring a developer may also help you move the data from your original application. There are methods by which you can migrate data between applications without having to type it all over again manually.
You mean software licenses? One person at a time.