7 Replies Latest reply on Aug 6, 2014 10:21 AM by nella

    Merge Field


      I am getting unwanted spaces between my lines of text.

      What is the cure for this?


      Thank you

      merge field.jpg

        • 1. Re: Merge Field

          Substitute (your_field; "¶"; "")

          • 2. Re: Merge Field

            Sorry, I'm not getting it.





            <<Suppliers::Supplier_City>>, <<Suppliers::prov_state>>


            Ph: <<Suppliers::Phone>>

            • 3. Re: Merge Field

              Hi Nella


              Looking at the image you attached, there is no reason for the blank lines to appear.


              However, you appear to have entered data into the various address fields, so as to test the results of positioning the merge fields on your layout.


              The some of the fields that you have entered data into, would appear to have a 'Return' character at the end of the word. This would be in the fields directly above the blank lines. So go back to these fields in the same record that you used to take the screen shot and highlight the whole field (Double-click) and re-type the entry, but without pressing the 'Return' key at the end.


              This should fix this problem.


              Best wishes - Alan Stirling, London UK.



              Alan Stirling Technology Ltd, 135 Lisson Grove, London NW1 6UP

              +44 (0) 20 7724 2456 - alan@ast.fm - www.ast.fm.

              FileMaker Certified Developer for versions; 7 8 9 10 11 12 13.

              • 4. Re: Merge Field

                You have unwanted CRs in the data fields that the merge fields are based on; this causes the visible linebreaks.


                First step would be to clean your existing data by applying the command Replace Field Contents to each of the address fields.


                Show all Records, then enter one of the field, call Replace Field Contents and use the expression


                Substitute ( YourTable::<theRespectiveField> ; ¶ ; "" )


                with the Calculated Result option


                IMPORTANT: Create a backup of your file first!

                A Replace Field Contents command/step cannot be undone. If you made a mistake, delete the file and start over with the backup (after creating a new backup, of course … )


                Next step: prevent this from happening again.


                You could add the same expression as an auto-enter calculation to your fields:


                Substitute ( self ; ¶ ; "" ) // can use the exact same version for each field


                and make sure to uncheck the “Do not replace …” option; now any return typed into one of these fields will automatically be deleted.

                • 5. Re: Merge Field

                  Apologies if this has been suggested.

                  1. If one "block" of text, many merge fields - make sure alignment of the text in the block is "Top". Then check the sliding preference of the block.


                  2. To avoid blank lines, I've been putting such text into an auto-enter field with calc like this:



                  ( address1

                  ; address 2

                  ; city & " " & Upper(state_abbrev) & " " & zip

                  ; "Ph " & phone



                  This naturally slides the text up and left removing blank lines.


                  -- sent from myPhone --

                  Beverly Voth


                  • 6. Re: Merge Field
                    Stephen Huston

                    To further limit the risk of future Paragraph/Carriage Returns within data fields, use the layout inspector to set both the Tab and the Return keys to Go to Next item in the tab order. That will stop users from adding returns within the fields.

                    • 7. Re: Merge Field

                      I used individual lines for the merge text and clicked the sliding up and it looks perfect.


                      Thank you all very much.