5 Replies Latest reply on Aug 8, 2014 5:56 AM by jrenfrew

    FileMaker generated pdfs cannot be searched in Open Text Content Server

    dvalley

      I have found a strange situation surrounding FileMaker generated pdf documents. If you place them in Open text Content Server, you cannot use the search function on any of the data contained within the document. If you print a record in FileMaker using Desk PDF or some printer style pdf makers, the content is searchable. If you append a non-FM generated pdf with FM data, you can search the original pdf, but not the FM additions. This FileMaker 10 Advanced. Any ideas? We want to scan invoices to pdf, then append with accounting data (Batch number, Post date, etc.) and save in Content Server with the ability to search for the accounting data later.

        • 1. Re: FileMaker generated pdfs cannot be searched in Open Text Content Server
          AlanStirling

          Hi D

           

          I can't understand why you need to append accounting data to the pdf, when you could add text and date fields to your database and enter and search for the additional accounting data there?

           

          Is there some audit process forcing you to modify the pdf?

           

          Particularly if you are finding difficulty in search this appended data.

           

          Best wishes - Alan Stirling, London UK.

          • 2. Re: FileMaker generated pdfs cannot be searched in Open Text Content Server
            usbc

            I don't think that you can get what you want unless you print-to-PDF using your OS and then place the result into a container field or reference. FMP takes a picture of it and saves the picture.

            OR_ use one of the plugins for PDF work. They will do what you want.

            1 of 1 people found this helpful
            • 3. Re: FileMaker generated pdfs cannot be searched in Open Text Content Server
              jrenfrew

              can you post some examples/ samples? bit difficult to give constructive help otherwise.

               

               

               

              john renfrew

              'The pooling of ignorance is not knowledge'

              • 4. Re: FileMaker generated pdfs cannot be searched in Open Text Content Server
                dvalley

                We built this system to augment our JD Edwards accounting system.  The object was to eliminate the papers (invoices) accumulating on desktops waiting for people to code and approve.  We scan the invoice in.  Throught a file management tool we built in FileMaker, we pull in the file path of the scanned (pdf) and link it to a  record.  The image can be viewed from the record at any time.  The system sends out email alerts to the necessary coders and approvers, allowing them to add their data to the record. (this used to be hand written on the paper invoice).  When all coding and approvals are complete, Accounting will enter the invoice in JD Edwards and add Batching/ Posting data to the FM file.  It was hoped that all the coding/ Approval and Accounting data could be appended to the original invoice pdf to replace the paper version Accounting would normally keep.  If an auditor wished to see a specific invoice, it could be printed and would contain the additional data that would have been hand written.  While all of this is still possible, the ability to search Content Server for specific information (such as Batch Number) is hampered by Filemaker's pdf generation process that, as usbc below noted, only takes a picture of the record, and thus does not allow search on that data.  We can still find the record through FileMaker, but it is an extra step and defeats one of Content Server's strengths.

                • 5. Re: FileMaker generated pdfs cannot be searched in Open Text Content Server
                  jrenfrew

                  In that case there are several other methods available to you, which are all external with a plugin - but will produce the finished PDF you desire.

                   

                  I personally use ScriptMaster with iText, but 'other plugins are available'

                  As you are still on FMP 10 this will have to be done on a client machine but will work a treat. Its about 10 lines of code.

                   

                  john