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assigning file directory

Question asked by RashinAlizadeh on Jul 20, 2011
Latest reply on Jul 20, 2011 by philmodjunk


assigning file directory



I have a system created in filemaker which will help the users at our office file documents based on the type of document it is. The user will choose what type of document it is by choosing the HEADING name, CATEGORY name, FILE name, SUBFILE name. These four are ways of categorizing the document which are each picked from a drop down menu (made to work based on conditional values).

The user will choose a HEADING, then the respective CATEGORIES show in the next dropdown which the user has to choose from and so on. All of the entries by the user will be saved on a table. Now when searching for these saved entries every HEADING, CATEGORY, FILE, SUBFILE will help the user locate the physical document in our filing cabinets. They will also choose from a set of radio buttons another location criteria (whether the document is in the storage room, or if its stored in the Board Room, or the Photocopy room, etc). All these are are like "addresses".

So they will be printed on labels along with the physical folder. So when someone takes out the folder to view, they know where to return it to. Ex. of what a label would read: "HEADING name - CATEGORY name - FILE name - SUBFile name - Storage room".

Now the full HEADING name, CATEGORY name will not be printed because it will be too long. so for example: the HEADING "Governance" would be "GOV".

So how do I tell filemaker to put the short forms in the labels and to make such an "address" for every file? and to include the radio button selections in the "address".