3 Replies Latest reply on Feb 25, 2011 10:45 AM by philmodjunk

    Converting a batch of filemaker files to PDF

    DustinHare

      Title

      Converting a batch of filemaker files to PDF

      Post

      I am new to FileMaker and one of our users has to convert loads of FileMaker files to PDF. Is there a way to convert them all at once?

        • 1. Re: Converting a batch of filemaker files to PDF
          philmodjunk

          I don't think your user is really "converting FileMaker files to PDF". Rather, the user is saving a report or reports based on layouts within the file to PDF. That process can be scripted so that the user clicks a button and the script saves the PDF. If you have multiple Files where you need to do this, you can put such a script in each file and use a script in one file as the "master script" that uses Perform script to run these Save as PDF scripts in each of the other files. That way you can run one script and all the PDF's are generated automatically.

          Please note, that there are a lot of potential complications to this approach that you'll have to deal with in your script:
          What will each PDF be named?
          To where will each be saved?
          Is the "Loads of FileMaker files" the same set of files each time are do they vary?

          • 2. Re: Converting a batch of filemaker files to PDF
            DustinHare

            Thank you for your reply.

            We have done the scritping but did not work for us. As you mentioned there are complications. in our case the files vary (layout, etc.). The script needs to be changed each time we.

            Is there a 3rd party program that can do this? I have seen programs that can convert PDF for Word, Excel, Autocad, etc. But have not come across a program that can convert FileMaker files.

            • 3. Re: Converting a batch of filemaker files to PDF
              philmodjunk

              FileMaker's internal structure is vastly more complex than a word, excel or even an autocad file.

              Each layout in the file can have a different format and a different found set of records visible. You'd need to select the layout, then find and sort the data, then save as PDF...

              Can you describe in greater detail exactly what you are trying to accomplish with these PDF's? Maybe there is a different approach that would do what you need...