It can depend on how you set up the layout text that encloses the merge fields. You can select the block of layout text and use Sliding & Visibility on the Inspector's Postion tab to set it to slide up/resize enclosing part, but this will not work if you have entered a return inside the layout text to start the empty field on a new line.
When I chose the text block that I used to type my report (merged Fields), the inspector doesn't allow me to do that. Thanks
As a test, I just clicked over to one of my databases and:
- Entered Layout Mode
- Clicked a block of layout text to select it.
- With the text so selected, I could set sliding and resize options in the inspector.
See any difference between what I did and what you did?
(Don't select the text by highlighting it with the cursor.)
I redid it and followed your steps. It allowed me to use the inspector but still there is white space in place of empty fields. It shrunk the white space a bit but there are still some gaps.
In what mode? Preview or Browse?
Apologies for not adding this info about sliding fields/objects in FileMaker. I keep this in a DB and should have pasted it in my first post:
Key facts about sliding layout objects:
- It's only visible in preview mode and when you print/save as PDF...
- All layout objects below and in the same layout part as the slide/resize field need to also be set to slide up and resize.
- Objects in headers and footers will not slide.
- Portals will shrink/slide to fit the number of rows of records, but fields within the portal row will not shrink/slide.
- Consistent side borders are difficult to achieve with sliding fields.
If you need to see this effect in Browse mode, we'll need to use a different approach where a calculation merges all the data into a single field, and even that approach may not work perfectly.
May be I can approach it in another way. Is there a way to list multiple selections from a checkbox field next to each other seperated by periods.
Multiple selections from the field <<what did I do today>>
I drove home. I had dinner. I watched TV.
In a calculation field you can create this expression:
Substitute ( CheckBoxField ; ¶ ; ". " )
I must be missing something. I opened manage database---choose field---clicked calculation--entered substitute command and saved. still my text report still lines my selections as a list under each others in different lines. !!!!
Was this an auto-entered calclation on the checkbox field (don't do that) or a separate field of type calculation?
Use the separate calculation field on your layout and you'll see what you want here.
It was an auto-entered calculation. I'm not sure how to create a seperate field of type calculation!!!
Open Manage | Database | Fields
Select the correct table from the table drop down.
Enter a field name, select calculation from the type drop down and click create.
Enter your calculation expression and click OK.
Note: (Your auto-entered calculations had two issues, it modified the contents of the check box field which would produce a field with no check boxes selected on any layout where the field is formatted with the original check box group and it didn't have the "do not replace existing value..." option cleared--which would produce an update for all new records--but still messes up the check box format.)
A new text field with an auto-entered calculation and the "do not replace.." option cleared would produce results indentical to the calculation field for new records, but you need to use something like the Replace field contents tool to update the value in this field for existing records.
I created the above. I get a " the action cannot be performed because the field is not modifiable" every time I try to check the boxes.!
Use the calculation field to display the values. Use the original text field for the check box group. Two fields, with two different jobs.
Finally got it. Thanks for your help.